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Office Manager

Castelion

Castelion

Operations
Los Angeles, CA, USA · El Segundo, CA, USA
Posted on Sunday, June 23, 2024

About Castelion

Castelion is bringing a new approach to defense development and production: one that focuses on short, iterative design cycles, rapid testing in development, and modern commercial manufacturing strategies for production at scale. We’re designing, building, and testing next generation long range strike weapons systems to give America and its Allies a definitive edge and deter future conflicts.

Office Manager

As an Office Manager you will spearhead the efficient operation of our office environment and play a pivotal role in supporting our team's success. As the Office Manager, you will oversee a diverse array of responsibilities including facilities management, executive calendar coordination, and ensuring seamless day-to-day operations. Your strong organizational skills and proactive approach will be instrumental in maintaining a productive workplace. If you thrive in a dynamic environment and are adept at making strategic decisions that drive business efficiency, we invite you to apply and contribute to our dynamic culture at Castelion.

Responsibilities

Facility Management:

  • Serve as primary point of contact for Castelion HQ in El Segundo. Manage services provided to the facility to include supplies and ongoing services (maintenance, cleaners, landscaping, refuse removal, electricians, etc)
  • Ensure Castelion facilities are not short of required supplies to ensure positive work experience (snacks, beverages, swag)
  • Assist with organizing company events and team building activities
  • Own build out of employee experience improvements at HQ facility (office layout, employee common spaces)
  • Drive cleanliness and organization throughout HQ
  • Support Supply Chain team with inventory and receiving organization

IT Support:

  • Own new hire device setup
  • Assist the team with troubleshooting IT/device issues
  • Own badging and facility access

Administrative Support:

  • As required, provide administrative support to Castelion founding team
  • Support leadership with site wide communication and updates
  • Coordinate logistics for internal and external meetings
  • Travel coordination (book, track, and manage deployments to remote sites)

Recruiting Coordination:

  • Serve as host for visiting candidates and ensure a positive experience during on-site visits
  • Assist with new hire on-boarding and desk set up

Basic Qualifications

  • 2+ years senior level administrative support OR 2+ years of office management experience
  • Advanced skills with Microsoft Office
  • Agility and flexibility in response to changing priorities and needs
  • Solution-oriented with good judgment
  • Strong written and oral communication skills
  • The ability to handle confidential material with the utmost discretion
  • People-oriented (and high-empathy) with an aptitude for building relationships across all levels of an organization
  • Willing and excited to pitch in wherever necessary in the spirit of supporting the company mission and growth

Preferred Skills and Experience

  • Bachelor’s degree preferred
  • Forklift certified
  • EHS knowledge/experience
  • Experience working in a fast-paced, start-up environment
  • Experience using JIRA, CRM software, CAD (or other software for layout management) and/or other project management systems
  • Familiarity or experience with aerospace and/or aviation

Physical Requirements:

  • This is an on-site position located in El Segundo, CA.
  • Ability to lift/move heavy items
  • Ability to communicate with individuals and groups in person, by phone and telepresence
  • Travel of 25%-50% of the time may be required in this role and includes local company sites, and domestic locations

All employees are granted long-term stock incentives as part of their employment as Castelion. All employees receive access to comprehensive medial, vision, and dental insurance, and the company offers three weeks of paid time off per year.

Leadership Qualities

Bias to Action and Creative Problem Solving. Desire and experience questioning assumptions in ways that lead to break through ideas that are ultimately implemented. Successfully bring in applicable processes/concepts/materials from other industries to achieve efficiency gains. Ability to personally resolve minor issues in development without requiring significant support.

High Commitment, High Initiative. A successful candidate will have a genuine passion for Castelion’s mission and consistently look for ways to contribute to the company’s technical goals and prevent hardware blockers. Ability to work in a fast paced, autonomously driven, and demanding atmosphere. Strong sense of accountability and integrity.

Clear Communicator. Proactively communicates blockers. Trusted in previous roles to be voice of company with regulators, suppliers, gate keepers and customers. Capable of tactfully managing relationships with stakeholders to achieve company-desired outcomes without compromising relationships. Emails, IMs and verbal interactions are logical, drive clarity, and detailed enough to eliminate ambiguity.

ITAR Requirements

  • To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State.

Employment with Castelion is governed on the basis of competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.