Your responsibilities as Senior Workplace Associate would be:

• Be the primary contact for our European HQ in Amsterdam, and provide support for our other European locations when needed (our workplace team will be there to assist you).
• Ensure our office runs smoothly and efficiently by managing expenses and overseeing the quality of our supplies and services incl. the culinary program.
• Be the welcoming point of contact and solution-provider for visitors and callers and any workplace requests or feedback, whether submitted via Jira or in person.
• Collaborate with our Real Estate Leader and other business leaders on setting up and opening new office locations.
• Devise and lead engaging strategies and events that keep our Flexport team connected and thriving within our culture.
• Liaise with building management to ensure our offices operate in compliance with building rules and regulations.
• Lead various workplace-related projects ensuring they are delivered within budget, timeline, and to high-quality standards.
• Oversee space planning efforts and manage all internal office relocations.
• Effectively prioritise and manage your time, actions, and projects to achieve outstanding results.
• Maintain a safe and secure office environment through monthly audits and by ensuring our team upholds a high standard of security.
• Monitor progress and adjust efforts as needed to ensure goals are consistently met.
• Coordinate internal communications and events, ensuring everyone feels informed and connected.
• Cultivate strong relationships with all our vendors, managing everything from selection to payments for our facilities and office needs.
• Work closely with our People and IT team on various projects and day-to-day tasks.
• Potentially progress into a role managing a team across multiple sites, with ample assignments and development opportunities to maximise our team's potential.

Requirements:

• A BS/BA degree is and/or comparable experience required
• 3+ years of experience in workplace management across multiple-sites in a high-growth environment, experience in setting up new offices preferred
• A demonstrated ability to lead and build trusting, collaborative relationships and alliances within a matrix, internal and external organization
• Proven SLA in providing customers with desired products, services, and experiences that builds their trust and confidence
• Capable of planning for and ensuring others have the information, resources, implementation time, and staffing needed to accomplish business initiatives
• Proficiency in conveying a sense of urgency in ways that motivate others to complete responsibilities and achieve goals
• Demonstrated creativity and strength in the face of change, obstacles, or adversity
• Proven excellence in communication and contract negotiation skills
• Demonstrated success in hiring and employee development (for example, selection, development, performance evaluation) to effectively drive performance and desired results throughout your team
• Demonstrated knowledge of building systems and facilities management.
• Natural leaders in seeking exposure to new ideas and perspectives, identifying and taking steps to improve adaptability and continuous learning capabilities in own organization

What's in there for you:

• An opportunity to contribute to one of the fastest-growing companies, where you’ll have the chance to create a global impact while being a part of a thriving multinational environment
• Daily catered lunches incl. vegetarian options, breakfast, snacks and soft drinks available in our office on daily basis
• Commute expenses: Flexport will cover home-office commuting costs for employees living outside of Amsterdam
• 25 working days as vacation days based on full time employment.
• Health insurance: Flexport offers a collective health insurance plan including a basic package and any available additional packages. Your monthly premium is fully paid by Flexport.
• A defined pension contribution scheme
• Equity program: every team member becomes a shareholder, aligning our success with yours. As a private company in a multi-trillion dollar industry, you have a direct stake in our collective growth and success.
• Employee Assistance Program through Aetna Resources for Living: Flexport provides an employer-sponsored program at no cost to you and your household members
• Parental leave benefit: Flexport is here to support you and your families in one of the most important times in life – the birth of a child! Our parental leave program allows both mothers and partners to take time off from work for pregnancy, childbirth, and to bond with your new child.